DIRECTOR OF FINANCE

Edmonton, Division No. 11, Canada

$ 125.000 - 150.000

Director of Finance

Reports to: Executive Director Location: Edmonton, Alberta Classification: Permanent, Full-time

Job Summary

Reporting to the Executive Director, the Director of Finance performs the accounting and bookkeeping functions, following GAAP under the direction/ guidance of the Executive Director including managing the accounts payable and receivable functions, installing budgets as prepared by the Executive Director and Managers, payroll, all banking transactions, and assists with daily/weekly/ monthly/quarterly and annual internal and external financial reporting. The Director of Finance ensures and maintains an effective and accurate financial management system, including accounting, budgeting, and reporting; that it maintains full and transparent reporting, internally and externally, to all funding sources, and that it manages the receipt and expenditure of all monies in a professional and ethical manner. Regardless of the job function within, all staff must work toward our goal of providing all Economic Development Officers who work for Indigenous communities and organizations access to:

Opportunities to network and serve their constituents in the area of economic development. All employees may, at the discretion of the Executive Director, be requested to fulfill additional job functions, relevant to their duties and the best interests of the organization. Job Duties Manages accounts payables and receivables including: Develops and ensures maintenance of accounts payables and receivables using ACCPAC. Completes the processing by posting transactions on a weekly basis, this ensure Company meet’s quarterly reporting requirements for numerous projects and GST/HST reporting.

Schedules cheque processing according to commitments of Executive Director and Secretary-Treasurer, to ensure that the required two signatories are available for each cheque and negotiates with bank when only one signature is available. July 2020 Page Tailors invoices to meet the needs of a diverse customer base (corporate Canada, governments, regional development agencies, members, stakeholders). Ø Provides regular reporting on outstanding accounts receivables to Executive Director. Ø Manages collections, calls, and negotiates with customers to get outstanding invoices paid. Ø Under the direction of the Executive Director, arranges for inter-company. Processes advance and expense claims. Implements recommendations from audit management letter under the supervision of Executive Director. Ø Completes monthly general ledger reconciliation. Ø Develops and maintains cash flow projections for projects. Ø Coordinates banking including deposits, arranging transfers to different accounts and reconciling bank statements. Maintains professional working relationships with bankers which results in flexibility and accommodation of needs as a non[1]profit organization. Ø Assists in the preparation of the business plans and proposal budgets and cash flow statements. Ø Develops and completes financial statements and various financial reports for weekly reporting to the Executive Director and for projects, presenting accurate and timely information regarding the organization’s and projects’ financial status. Ø

Monitors project financial expenditures against funding agreements/budgets to ensure projects are on budget. Ø Identifies cashflow or project variance problems and reviews with appropriate manager and / or the Executive Director.

Manages bi-weekly payroll for all staff and contractors including: § Ensuring part-time / temporary employees’ timesheets are completed correctly and approved by Managers prior to payment; § Setting up new employees in accounting system including correct statutory deduction setup; benefit deduction setup; accurate salary / wage rates; vacation pay; etc. § Including RRSP contributions bi-weekly through payroll for permanent staff as per Personnel Policy Manual; § Entering information into accounting system; § Printing cheques and reviewing them prior to distribution to ensure they are correct; § Maintaining accurate and current employee payroll files on computer system, including entering new employees into the system and ensuring all deductions for taxes and benefits, and salary rates are entered correctly; July 2020 Page 3 § Remitting payroll deductions to the Receiver General monthly; § Communicating payroll policies to staff; § Calculating payroll information for record of employment and ROE for National Director sign-off. Ø Develops and implements internal financial controls in consultation with the Executive Director and Managers and establishes and maintains accounting policies and procedures to ensure Generally Accepted Accounting Procedures are followed. Ø Assists the Executive Director, with the management, accounting, and reporting of all

revenue and expenditures. Ø Maintains an accurate and up-to-date accounting system for all financial transactions and prepares regular statements to the Executive Director as required. Ø Ensures that all financial transactions - all receipts of funds and all expenditures - are accounted for, consistent with individual projects/funding agreements and corresponding budgets. Ø Monitors expenditures against budgets and ensures that the Executive Director is kept clearly and promptly informed of the relationship between budgets and expenditures. Ø Coordinates annual audit process, creating a working papers folder, assisting the auditors with the audit and implementing the recommendations from the management letter as directed by the Executive Director. Ø Deals with various Government agencies regarding GST, CPP and EI remittance, garnishees, and ensures that all remittances and taxes are properly administered, documented, and filed with the appropriate authority in a timely fashion. Ø Handles a variety of other accounting tasks including processing advances and expense claims, managing petty cash, completing credit notes and assigning account numbers for new projects. Contact with Members/Stakeholders/Candidates/Board Members, Committees and other External Stakeholders Ø Maintains regular contact with the Executive Director, staff, management and vendors and contact as required with members and other stakeholders. Ø Maintains regular contact with board members, committee members and volunteers to manage reimbursement of expense claims. Independence of Action/Initiative Decisions/recommendations made independently. Ø Makes daily decisions regarding handling of a variety of accounting, financial

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